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Key Responsibilities

• Build and lead the Accreditation Functional Area, developing the strategy, organisation, multi-agency team and operational plans
• Determine requirements and the implementation plan for an accreditation system for Commonwealth Games Federation approval
• Define and develop the 2022 Accreditation Roadmap in association with Police, B2022 Technology and Security Departments and key Games stakeholders such as UK Borders
• Analyse and refine the stakeholder analysis and requirements as they relate to Accreditation
• Support venue planning providing qualified insightful planning input
• Lead the creation and refinement of venue accreditation zoning to meet the requirements for access control for the successful operation of the Games
• Define and develop the concept of a (secured data) computerised on-line accreditation application facility as part of the Games Management Systems in close co-operation with the Technology department
• Develop the staffing structure and recruitment plan to an agreed timeline for the Accreditation Functional Area
• Determine and manage the budget for the Accreditation FA in line with B2022 policies and procedures. Undertake effective review of budgets and periodically conduct reviews to identify opportunities and risks
• Liaise with relevant government authorities regarding procedures for entry into the host country for accredited Games participants
• Further develop and maintain relationships with the relevant authorities to agree procedures for security vetting of accreditation applicants
• Build and manage a high-performance, client and service focused team capable of delivering a high quality, reliable and fully CGF compliant process.

Responsibilities

• Develop and implement Games wide catering, cleaning and waste (CC&W) strategic and operational plans
• Develop “B2022 Food Vision” through engagement with internal and external stakeholders
• Develop and manage the application of nutritional, ethnic and dietary guidelines
• Provide specialist CC&W input to design and operation of Games venues, sites and facilities
• Develop operational strategies for all food and beverage venues (competition and non-competition)
• Establish appropriate MOU’s with all Games Venues in respect of required Catering, Cleaning & Waste services
• Work with Procurement and Sponsorship to identify all CC&W procurement requirements and identify VIK and sponsorship opportunities where possible
• Co-ordinate and prepare all necessary tender documentation for development of suitable catering, cleaning and waste removal agreements with suitably qualified service contract providers
• Contribute to the relationships in respect of Catering, Cleaning & Waste with Birmingham City Council and other local authorities involved in the Games
• Ensure contract caterers strict adherence to Food Safety standards and all contractors compliance to environmental and health and safety standards
• Build, lead and manage a high-performance team, including recruitment, development, performance management, problem resolution, coaching, objective setting and other duties related to leading and managing a team.
• Ensure a high standard of customer service within the CC&W function.

Responsibilities

• Provide clear leadership and direction to the Logistics Functional Area
• Develop a logistics model that builds on current best practice and available local resources to deliver a comprehensive, robust, end-to-end and full lifecycle service
• Working with the Commercial Functional Area and Procurement, secure a Third Party Logistics provider – preferably as a sponsor relationship – to provide services in warehousing, distribution, venue logistics and customs and freight as part of the B2022 organising committee capability.
• Build sponsor relationships, including securing VIK services where appropriate.
• Undertake a commercially pragmatic approach to the provision of Furniture, Fixtures and Equipment (FF&E) and logistics services
• Lead the provision of advice and guidance to B2022 on all logistics, freight forwarding and warehousing and distribution activities including licensing and regulatory requirements
• Lead the identification and contracting of an appropriate logistics warehouse solution that meets all space and location requirements in conjunction with the Logistics provider
• Scope and contract the logistics fleet, equipment and systems necessary to support the Games and any designated pre-Games and post Games requirements
• Lead the development of the Games time FF&E requirements and work with Procurement and suppliers/sponsors to ensure the timely delivery of the most appropriate product
• Lead the development of the Master Delivery Schedule and develop with security the other required Keys to the Gate access protocols for deliveries to Games Time venues.
• Work collaboratively with Procurement Functional Area and B2022 operational FAs to schedule major Games asset deliveries to be compatible with warehouse capacity and bump in schedules
• In collaboration with Workforce FA develop realistic staffing projections and strategies to attract and retain logistics teams throughout the Games
• In collaboration with logistics providers review workforce recruitment strategies to ensure sufficient, appropriately trained staff are recruited and trained
• Agree post Games asset distribution process and with Procurement, identify an appropriate disposal agent
• In collaboration with Overlay FA develop the Integrated Venue Timeline and bump-in in line with that roadmap
• Manage all in venue logistics and manual handling activities including Materials Handling Equipment provision

Responsibilities

• Contribute to the development, interpretation and implementation of the B2022 Food Vision
• Develop the defined operational strategies and plans per venue location. Consult with Organising Committee (OC) venue managers, existing facility owners and other related parties regarding the physical needs and requirements necessary to coordinate and manage the development of the CCW FA services
• Project Planning throughout the CCW FA procurement phase through to contracted service provider operational readiness and delivery
• Management of all timelines and responsibilities in the relationship between the OC and the CCW contracted service providers from award to completion of the contract.
• Development of forecasting for food service requirements across the relevant client groups
• Ensure compliance with OC contract terms, policies and procedures
• Monitor and manage CCW FA set budgets, financial data spreadsheet development, financial reporting and pricing models.
• Manage cross functional meetings within the Villages and non-competition venues and ensure clear & concise communication
• Assistance with Games Overlay in the design of CCW FA operational space
• Monitor and report on food safety standards to ensure food safety is maintained
• Monitor and report on the progress of agreed contract timelines, contingencies, scope changes and milestones
• Support in the recruitment, development, support, scheduling and retention of the CCW FA workforce including volunteers according to the B2022 workforce strategy and associated policies and procedures
• Assist with the administration of the Games-wide ‘contractor meals programme’
• Develop and facilitate CCW FA contractor ‘games readiness’ workshops/educational / training sessions where required